Assistant

Description

1. Education and Experience Education: Preference given to candidates with a background in Administration, Business, or Language-related disciplines. (Relevant experience may relax the education requirement.) Experience: Entry-level: 0–2 years of administrative experience required for entry. Senior-level: 3–5+ years of experience required; must be capable of independently handling senior management affairs. Certifications: Administrative Assistant/Secretary certifications offered by the Hong Kong Productivity Council (HKPC) and the Vocational Training Council (VTC) enhance competitiveness. 2. Language and Communication Fluent in Cantonese and English (English proficiency at upper-intermediate level or above, e.g., IELTS 6.0+). Mandarin: An advantage for companies involved in mainland China business. Communication Skills: Cross-departmental coordination, client reception, and meeting minutes writing. 3. Technical Skills and Tools Office Software: Word, Excel (including PivotTables), PowerPoint, Google Workspace. Other Systems: CRM, QuickBooks, and other accounting software. Digital Skills: Familiarity with remote collaboration tools such as Zoom and Teams. 4. Soft Skills Confidentiality Awareness: Handling senior executives’ schedules and sensitive information. Time Management: Juggling multiple tasks while ensuring timely meetings and document delivery. Organizational Ability: Document filing, scheduling, and travel coordination. Stress Resilience and Adaptability: Ability to accommodate last-minute overtime and unexpected tasks