Secretary

Description

Time and Schedule Management (Calendar & Schedule Management) Manage the boss's calendar, schedule meetings, make appointments, and send reminders (prioritizing tasks and avoiding conflicts). Handle last-minute changes and cross-time-zone coordination (frequent interactions with mainland China or international locations from Hong Kong/Singapore). Communication and Liaison Screen and respond to phone calls, emails, and messages (acting on behalf of the boss). Liaise with internal and external stakeholders: suppliers, clients, social contacts, and team members. Act as the 'gatekeeper'—determining who meets the boss and when. Document and Information Management Organize, draft, and edit documents, reports, presentations, and meeting minutes. Manage confidential information, file archiving, and task follow-ups. Travel and Event Coordination Book flights, hotels, visas, and transportation (domestic/international). Plan business/personal events, meeting venues, and guest hospitality. Personal Affairs Support Handle daily personal matters: doctor appointments, dining arrangements, shopping, and family-related tasks (non-menial, high-end concierge-style support). Occasionally accompany the boss on external engagements, meetings, or dinners. Office and Project Support Support daily office operations: ordering supplies and coordinating internal resources. Assist with small project tracking, expense reimbursement, and basic bookkeeping. Others: Strict confidentiality, anticipating needs, handling emergencies, and maintaining a professional image.