Hong Kong Administrative Assistants Job Listings

Business Support to the Managing Director Asia- Pacific63499866159619110

Navarino

Business Support to the Managing Director Asia- Pacific

Hong Kong

Navarino is an innovative global technology company with offices in Greece, Norway, Germany, Cyprus, the United Kingdom, Hong Kong, Japan, USA, UAE and Singapore. We develop technology solutions for the shipping industry and are a leader in our sector. Our R&D and engineering departments focus on building and enriching our product portfolio, with specialized software and services that we develop in-house. We pride ourselves on our people and culture. We encourage innovative thinking, teamwork, and excellence. Our committed people, our values and ways of working create a dynamic, professional, fun, and family-oriented environment which delivers high value and excellence to our customers. What will you be doing? We are looking for enthusiastic, detail oriented and organized individual for the role of Business Support to the Managing Director Asia-Pacific to be part of our growing team. You will be a member of our Asia Pacific team that includes the countries of Singapore, Hong Kong, China and Japan. Your main focus area will be to provide support for a variety of administrative tasks to the Managing Director of Asia Pacific. Below are some tasks that are part of the role: Administrative support for offices in Singapore, Hong Kong and Japan: communication with accounting and HR service partners, invoice processing and filling, monitor service renewals, document filling, reports, expenses monitoring and any other administrative and management task for the daily operation of Asia offices. Participate and minute meetings of the Managing Director with customers, internal Navarino Group departments, and with the local offices. Take minutes and follow up on actions. Monitor commercial campaigns in Asia and maintain reports and records. Coordinate with other stakeholders in Asia to maintain customer and market share reports. Support activities for customer projects as required. Support and coordinate marketing activities for Singapore, Hong Kong and Japan offices (events, exhibitions) Deal with routine e-mails and telephone calls as appropriate on the behalf of MD Asia-Pac. Co-ordinate with employees in Hong Kong, Singapore and Japan for the operational requirements of local offices. Liaise with the various Accounting and HR support business partners in Hong Kong, Singapore and Japan. Liaise with other Navarino departments and personnel, as required, for the effective coordination of activities involving them. Communicate with customers and resellers to support commercial department requirements as required. Other (ad hoc) tasks as required by MD Asia-Pac Requirements Education: University Degree (in business or technology) Technical Knowledge: familiarity with MS Office, a basic IT working understanding is a plus English: For customer facing roles C1-C2 or equivalent. Highly organized with attention to detail. Great to have: Other languages: Cantonese or Mandarin is a plus Professional experience: 1-5 years’ experience in commercial or operations administrative support roles Any experience or exposure to maritime market is a plus. Benefits Beyond offering a working environment which values and supports people and their well-being, we at Navarino offer other benefits such as: An attractive financial package A generous bonus, announced yearly, based on overall company’s performance and your contributions to our team's success Excellent working conditions with a good work-life balance Excellent variety of benefits including private health insurance Personal development and training opportunities to build your professional growth, skills, and knowledge A working environment certified as a “Great Place to Work” for three years in a row (2022, 2023 & 2024)

Negotiable Salary

Konew FinTech Corporation Limited

Personal Assistant

Hong Kong

Provide full spectrum of personal and business support to Senior Executive Liaise with internal and external parties for business activities, project management, etc. Manage calendar, coordinate meetings, events, organise daily schedules and travel arrangement Handle business correspondence, confidential documents and other administrative duties Prepare reports, budgets and expenses claims Assist with business pitching such as tender / proposal preparation and presentation materials Participate in ad-hoc tasks and projects as assigned Requirements Bachelor Degree or above, or equivalent qualifications at HKQF level 5 At least 2 years relevant working experience from Secretarial/Personal Assistant position is preferable Well organized, attentive to details, able to handle multi-tasks with strong sense of responsibility Excellent communication and interpersonal skills Excellent and professional written and verbal English communication skills Good command of spoken and written Chinese Proficiency in MS Office Immediately available is highly preferred Candidate with less experience will be considered as Junior Personal Assistant Benefits Attractive remuneration package Career progression opportunities Discretionary performance bonus Medical & Dental insurance  Birthday leave Anniversary leave Study leave Study subsidy scheme Employee property loan / personal loan scheme Numerous other staff benefits

Negotiable Salary

Receptionist / Administrative Assistant63391683661185112

Infini Capital Management Limited

Receptionist / Administrative Assistant

Central, Hong Kong

Job Responsibilities: Welcoming and greeting visitors in a professional and friendly manner Handling incoming calls and directing them to the appropriate person or department Assisting with meeting room bookings and coordinating meeting logistics Performing general administrative duties, including but not limit to travel and hotel management, attendance records etc Assisting with office management tasks, such as managing office supplies and coordinating office maintenance and equipment procurement Providing administrative support to various departments when needed Assist in organizing company activities Assisting with ad hoc projects and tasks as assigned Requirements Diploma or above in Business Administration or related disciplines At least 5 years of relevant working experience Excellent verbal and written communication skills Strong organizational and multitasking skills Ability to work independently and under pressure Proficiency in Microsoft Office Suite Ability to handle confidential information with discretion Good command of both spoken and written English, Cantonese, and Mandarin is a plus Immediate available is highly preferred Benefits Private Health Insurance Pension Plan Performance Bonus Training & Development Paid Time Off

Negotiable Salary

Secretary (30K report to boss directly)63391692069635113

nextRoles

Secretary (30K report to boss directly)

Hong Kong

Our client is a dynamic startup e-Commerce company, eager to expand our operations and enhance our efficiency. They are looking for a dedicated and professional Secretary to provide exceptional support to our executive team. Office in Quary Bay and salary range around 30K. Responsibilities Manage and maintain the Boss's calendar, scheduling meetings and appointments efficiently. Organize and prepare materials for meetings, including agendas, presentations, and notes. Act as the first point of contact for correspondence, including taking calls, responding to emails, and handling inquiries professionally. Coordinate travel arrangements, itineraries, and accommodations for business trips as needed. Maintain and oversee office supplies, ensuring that necessary materials are always available. Draft, proofread, and edit documents, reports, and presentations as required. Assist in project coordination by providing administrative support, tracking deadlines, and ensuring follow-up. Requirements Proven experience as a Secretary or in a similar administrative role. Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Communication in Cantonese and Mandarin. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks simultaneously and prioritize effectively. A proactive attitude, with a problem-solving mindset and initiative to improve processes. Flexibility to adapt to the dynamic demands of a startup environment. Benefits Competitive salary with growth opportunities Flexible working hours to accommodate your lifestyle A vibrant and dynamic startup culture Professional development and training programs Health and wellness benefits including gym membership discounts

HK$30,000

Asst. / Executive Housekeeper63391688058753114

Konew FinTech Corporation Limited

Asst. / Executive Housekeeper

Hong Kong

Provide comprehensive house hold support to Senior Executive's family Supervise and train domestic helpers to manage the schedule and pick up arrangements Manage the household needs and assist Senior Executive on household affairs Liaise with the driver for the Senior Executive's family needs Occasional business travel whenever necessary Assist in ad hoc projects and assignments as per requested Requirements Cert. level or above, or equivalent to HKQF Level 3 Prior experience in supporting senior executives within their household management Experience in Hospitality industry as a trainer would be a distinct advantage Possess a Security Personnel Permit is preferable Treat all information received from the scope of work strictly confidential and to not disclose its contents to anyone without permission from superior Be responsive to every instructions received Fluent communication in Mandarin, English, and Cantonese. Hold great interpersonal skills, sense of responsibility and can work under pressure Sociable, Agile and Positive attitude is a MUST Onsite support and remote work when necessary Immediately available is highly preferred Benefits Attractive remuneration package Career progression opportunities Discretionary performance bonus Medical & Dental insurance  Birthday leave Anniversary leave Study leave Study subsidy scheme Employee property loan / personal loan scheme Numerous other staff benefits

Negotiable Salary

Junior Sales Associate (Sales Support)63391696682499115

Konew FinTech Corporation Limited

Junior Sales Associate (Sales Support)

Hong Kong

Provide clerical and administrative support to sales team Promote loan refinance service to existing customers by phone Handle potential customer cases and enquiries in professional manner Perform contracting review and checking Monitor loan amount transaction Follow-up and liaise with relevant parties in application process when necessary Prepare various reports and letters as requested Handle any ad-hoc tasks and projects as assigned by direct supervisor Requirements Higher Diploma / Associate Degree or above in any discipline, HKQF level 4 or equivalent Minimum 1 years’ working experience in sales support and administration Proficiency in both English and Chinese Able to manage multi-tasking and committed to meet deadlines Proactive, detail-minded and commit to the job Excellent communication and interpersonal skills Proficiency in MS Office including Excel, Word and Powerpoint, with fast typing speed (Chinese and English) Sound knowledge of Loan products Immediate available is highly preferred Fresh graduates will also be considered Benefits Attractive remuneration package Career progression opportunities Discretionary performance bonus Medical & Dental insurance Birthday leave Anniversary leave Study leave Study subsidy scheme Employee property loan / personal loan scheme Numerous other staff benefits

Negotiable Salary

Part-time Administrative Clerk (6 Month contract)63391693538690116

Konew FinTech Corporation Limited

Part-time Administrative Clerk (6 Month contract)

Hong Kong

Carry out internal administrative support to the department Ensure proper maintenance and storage of loan files Input data to system accurately Filing and scanning loan documents Prepare postal mails of various payment reminder letters Participate in regular meeting as required Perform any ad-hoc duties as assigned by superior Requirements Secondary education (HKDSE) or above 1 year clerical working experience is preferable MS Office (Word & Excel) Application and Chinese Word Processing Good interpersonal communication in written & spoken Chinese and English Responsible, self-motivated and willing to learn Support minimum 2 working days per week Immediate availability is highly preferred Benefits N/A

Negotiable Salary

Personal Assistant to Senior Executive63391692813314117

Konew FinTech Corporation Limited

Personal Assistant to Senior Executive

Hong Kong

Provide full range of secretarial and personal assistance, including but not limited to the schedule meeting & prepare agenda, arrange travel tickets, accommodations & vehicles, and other support on personal matters Handle correspondence and communications with incumbents of various business units and departments of the group as well as externals parties on behalf of the Senior Executive Organise work plans, prioritise tasks and keep up-to-date schedule of appointments Perform outdoor duty is required, participate in business activities and events, and be responsive to provide just-in-time support, whenever necessary Provide administrative support to the executive office, handle budget, expenses and claims reimbursement, as well as prepare reports, meeting minutes and relevant materials Complete any other ad-hoc tasks as assigned by superior. Requirements Bachelor Degree or above, or equivalent qualifications at HKQF level 5 At least 5 years relevant working experience from Personal Assistant role is a must Well organized, attentive to details, able to handle multi-tasks with strong sense of responsibility Excellent communication and interpersonal skills Excellent and professional written and verbal English communication skills Good command of spoken and written Chinese Proficiency in MS Office Be agile, smart and efficient Immediately available is highly preferred Benefits Attractive remuneration package Career progression opportunities Discretionary performance bonus Medical & Dental insurance  Birthday leave Anniversary leave Study leave Study subsidy scheme Employee property loan / personal loan scheme Numerous other staff benefits

Negotiable Salary