Facilities Management and Administration Lead

Facilities Management and Administration Lead will manage group-level office operations, delivering comprehensive facilities management services and overseeing high-level administrative functions. This role is vital for effective management, operational oversight, budget control, and strategic planning. Key Responsibilities: Facilities Management: Develop and execute maintenance plans, including contract renewals and budgeting. Local Coordination: Collaborate with local teams to manage office facilities and operations. Budget Support: Assist in corporate budget planning, policy monitoring, and implementation. Reporting: Prepare and submit regular financial, operational, and governance reports to management. Vendor Liaison: Act as the primary contact for facility management, coordinating between local teams and third-party vendors. Process Improvement: Support the introduction of new systems to enhance operational efficiency. Project Coordination: Lead cross-functional teams to execute group projects and procurement, ensuring successful delivery. Vendor Management: Ensure third-party service providers meet service level agreements (SLAs). Budget Oversight: Manage budgets, actuals, cost centers, and Key Performance Indicators (KPIs), identifying cost-saving opportunities. Policy Review: Regularly update administration policies and operational procedures to align with local needs. Internal Communication: Issue internal communications related to operations and projects. Relocation Management: Plan and coordinate assigned moves and relocations. Contingency Support: Assist with business continuity and resilience activities. Ad-hoc Tasks: Perform other tasks as assigned by the Department Head. Requirements Degree in Business Administration or a related field preferred. Minimum 8 years of relevant experience, individual contributor is preferable. Proven experience in leading office renovation and relocation projects. Strong vendor management and procurement experience. Detail-oriented, proactive, and well-organized. Ability to adapt to changing environments and analyze issues from multiple perspectives. Effective both independently and as part of a team. Strong problem-solving skills and ability to manage competing priorities. Excellent communication and collaboration skills. Digitally savvy, embracing innovation and new technologies. Committed to values of integrity, sustainability, excellence, and openness. Proficient in English and Mandarin. Occasional travel may be required.